Microsoft Office 2007 suite allows users to save files in Portable Document Format (PDF), which is a common format for sharing documents.

Direct download links to PDF and XPS Office 2007 add-ins.

2007 Microsoft Office Add-in: Microsoft Save as PDF and XPS : SaveAsPDFandXPS.exe

2007 Microsoft Office Add-in: Microsoft Save as PDF : SaveAsPDF.exe

2007 Microsoft Office Add-in: Microsoft Save as XPS : SaveAsXPS.exe

By using the add-in above, you can save or export a file from your Microsoft Office program into the following formats:

Portable Document Format (PDF)

PDF is a fixed-layout electronic file format that preserves document formatting and enables file sharing. The PDF format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed. The PDF format is also useful for documents that will be reproduced by using commercial printing methods.

XML Paper Specification (XPS)

XPS is a fixed-layout electronic file format that preserves document formatting and enables file sharing. The XPS format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed.

(Definitions from Microsoft Office Help)

Page References First, we need to create a bookmark.

1. Go to the section that you want to reference, and highlight the section text or title. Placing the cursor at the beginning of the section will also suffice
2. Click on the ‘Insert’ tab and click on ‘Bookmark’. A window should open.
3. In the window, type in a name (without spaces) into the ‘Bookmark name’ field and click ‘Add’.

Now, we can reference those bookmarks anywhere in the document.

1. Place the cursor where you want to put a page reference of the bookmark.
2. On the ‘Insert’ tab, click ‘Cross-reference’. A window should open.
3. In the window, choose ‘Bookmark’ in the ‘Reference-type’ menu.
4. In the ‘Insert reference to’ menu, choose ‘Page number’.
5. In the ‘For which bookmark’ list, choose the bookmark you created, and click ‘Insert’.

Figure and Table References First, we need to create a figure caption or table title.

1. Go to the figure or table you want to reference.
2. Place the cursor where you want to put a figure caption or table title.
3. Click on the ‘Reference’ tab and click ‘Insert Caption’. A window should open.
4. Type in a caption or title.
5. In the ‘Label’ menu, choose ‘Figure’ or ‘Table’.
6. Format the newly created caption or title as desired.

Now, we can reference those figures and tables.

1. Place the cursor where you want to reference the figure or table.
2. In the ‘Reference’ tab, click ‘Cross-Reference’
3. In the window, choose either ‘Figure’ or ‘Table’ in the ‘Reference-type’ menu.
4. In the ‘Insert reference to’ menu, choose ‘Only label and number’.
5. In the ‘For which bookmark’ list, choose the caption or title you created, and click ‘Insert’.

Other Tips

• To update all references at once, select all of the document’s content (CTRL+A) and press F9.
• Watch out for errors like: "Error! Bookmark not defined" or "Error! Reference source not found." These might come up when reference sources are deleted.